We’re Hiring!

Job Title: Administrative Assistant

Job Summary: Circus Sanctuary is seeking a self-motivated and detail-oriented Administrative Assistant to provide essential support for our Circus Studio. Our mission encourages everyone to play like a child, train like an athlete, and perform like an artist. We pride ourselves on offering personalized instruction by knowledgeable instructors in a safe, supportive environment where all bodies and skill levels are welcome.

As a small but growing company in our sixth year, we foster a fun and inclusive workplace. We are committed to training the right individual and helping you fill in any gaps in your experience.

Key Responsibilities:

  • Maintain regular communication with the Business Owner/Artistic Director, providing updates and reports as needed.

  • Respond to client emails and phone calls with friendly, professional customer service.

  • Communicate effectively with instructors, the owner, and any other CS staff ensuring smooth operations.

  • Handle third party business inquiries promptly and professionally.

  • Manage our scheduling software, including class schedules, attendance tracking, and the creation of discounts and packages.

  • Assist with light accounting tasks, including payroll, record keeping, and reconciliation.

  • Writing and distributing contracts, creating and collecting invoices, managing online payments.

  • Update and maintain the company website.

  • Create and distribute a monthly newsletter to keep clients informed and engaged.

  • Supervise Open Studio sessions, rig equipment and ensure safety measures and established SOPs are being followed.

  • Organize and maintain filing systems and other administrative functions as needed.

Preferred Qualifications:

  • Prior administrative experience; previous work in a small business is a plus.

  • Familiarity with QuickBooks Online.

  • Experience with Acuity 

  • Experience in a studio or gym setting, ideally circus arts or related fields

  • Proficiency in Microsoft Office products.

  • Website maintenance experience, particularly with Squarespace

  • CPR/First Aid Certification Required

Candidate Attributes:

  • Excellent written and verbal communication skills.

  • A strong alignment with our company mission and values.

  • Passionate about customer service and committed to creating a welcoming environment.

  • Versatile and adaptable in various tasks.

  • Strong problem-solving abilities and a proactive approach to challenges.

  • Self-motivated with the ability to complete tasks independently and collaboratively.

  • Open to training and professional development.

  • Highly organized with strong attention to detail.

Pay Information

This position is part-time and is paid hourly. Estimated 10-15 hrs. a week to start. This position is likely to grow as we grow. Pay $16-18/hr. DOE.

Perks and Benefits

  • Free Studio time when available

  • Performance opportunities (if you are a performer)

  • Teaching opportunities (if you are a teacher)

  • Semi-flexible schedule

  • Some hours can be worked from home

  • No dress code, just be dressed

Why Join Us? At Circus Sanctuary, you’ll be part of a dynamic team dedicated to fostering creativity and personal growth. If you're enthusiastic about supporting our mission and making a positive impact in our community, we would love to hear from you!

Interested? Email your resume to circusanctuary@gmail.com